AI automation for small and mid-sized businesses, with security built in from the ground up.
Zibevo maps your processes, builds the automation and runs it. Fixed price, clear plan — and your data stays yours.
New flow
Describe the process
[09:02] Reading incoming mailbox…
[09:02] 3 new invoices found
[09:02] Extracting data · supplier-4711.pdf
[09:03] Matched against purchase order PO-2291 ✓
[09:03] 12/12 validations passed ✓
[09:03] Routed for approval · action logged
// all data within the EU · access by clearance
log: complete · source: attached · review: human
Built on proven technology
[ The core ]
Automate more. Worry less. Zibevo handles the rest.
Security from the ground up
access: finance@ · invoice flow OK ✓
access: external · customer data DENIED
storage: EU (Stockholm) ✓
audit log: complete ✓
GDPR and need-to-know, built in
Your data stays yours. Least-privilege access, EU storage where possible and a full log of every action the system takes.
Built on your reality
processes/
├── invoice-handling/
│ ├── parse-attachment
│ └── match-order
├── customer-support/
└── reporting/
3 workflows mapped · 2 automated
From mapping to automation
We start with your processes, not the technology. The audit pinpoints where the hours are — then we build exactly that.
Always in operation
● invoice flow — Active
runs today · 47
errors · 0 · alerts · 0
● monitoring on ✓
● anomaly alerts on ✓
Monitored, alerted, improved
We own the operations: monitoring, error handling and continuous improvements. The system gets better over time — not a project that dies.
[ Services ]
The full toolbox. From idea to operations.
Broader engagements are delivered in partnership with Retro 87 AB →
AI & Automation
FlagshipOur flagship: automation that removes routine work — built with security and data governance from the ground up.
- Fixed-price AI audit — a prioritized automation plan
- Custom automation flows with n8n, Supabase and Claude
- Support AI with grounded answers from your own material
- Internal copilots with access control (need-to-know)
- Document flows: parsing, coding and approval summaries
- Operations and improvement via monthly retainer
Backend & API development
Scalable microservice architecture with modern APIs.
- REST and GraphQL APIs
- Microservice architecture
- Real-time data with Redis caching
- Rate limiting and API security
- Webhooks and third-party integrations
- Database design: PostgreSQL, MongoDB, Redis
In partnership with Retro87
Cloud infrastructure
AWS and DigitalOcean deployment with containers.
- AWS and DigitalOcean deployment
- Containers with Docker and Kubernetes
- Hybrid cloud solutions
- Auto-scaling and load balancing
- Monitoring with Prometheus and Grafana
- Disaster recovery and automated backups
In partnership with Retro87
Security & compliance
GDPR compliance and infrastructure hardening.
- GDPR audits and implementation
- Application security reviews
- Infrastructure hardening
- Incident response planning
- Vulnerability assessments
In partnership with Retro87
Education & curricula
DevSecOps, AI/ML and CI/CD training for developers.
- DevSecOps modules grounded in real production scenarios
- AI/ML courses for developers moving into ML roles
- Modern CI/CD with GitOps and supply-chain security
- Hands-on, current and built for working professionals
- Custom curriculum design and direct instruction
- On-site or virtual, in Swedish or English
In partnership with Retro87
[ Use cases ]
Every task no one has time for. Zibevo automates it.
Read. Parse. Post.
Invoices, contracts and reports are parsed automatically and land in the right systems — no manual handling. You review, the system does the work.
- Automatic parsing of invoices and contracts
- Data straight into your ERP and CRM
- Full log of every processed document
[09:02] New invoice: supplier-4711.pdf
[09:02] Extracting amounts, reference, due date
[09:03] Matched against purchase order ✓
[09:03] Coded and routed for approval
[09:03] Log saved · human reviews
[ How it works ]
Three steps. Then it just runs.
Audit
1–2 weeks, fixed price. We map 1–3 workflows and deliver a prioritized automation plan with ROI per opportunity — yours to keep either way.
Build
We build what the plan pointed out, at a fixed price per scope. Proven stack: n8n, Supabase and Claude. 2–8 weeks depending on size.
Operate
We monitor, improve and support via a monthly retainer. You get a system that improves over time — and a partner who answers.
[ Benefits ]
Fewer hours on routine. More on the business.
Hours back
Routine tasks disappear from the calendar. Spend the time where it actually matters — on the business.
Fixed price, always
Never open-ended hourly billing against unclear scope. You know the cost before we start.
Your data stays yours
GDPR-aware architecture, EU storage where possible and least-privilege access to your systems.
Full traceability
Every automated action is logged. You always see what happened, when and why.
Swedish partner
One company, one contact. No offshore teams, no ticket queues.
Scales with you
Start with one flow. Expand once it has proven its value — at your pace.
[ Work ]
We build what we sell. Working systems, not slides.
Production-grade AI support agent with grounded RAG, evals and CI — answers with a source or abstains, quality gated on every release.
Open source · GitHub → · Live demo →
Traceability and compliance copilot for safety-critical systems — grounded RAG with access control built into retrieval.
Open source · GitHub → · Live demo →
Document intelligence for property management: grounded answers with page citations from inspection reports, plus automated invoice audits that flag anomalies.
Open source · GitHub →
Automation system for staffing agencies — candidate flows, scheduling and client dialogue in one coherent system.
n8n · Supabase · Claude
AI platform for real-estate agents: property descriptions, document handling, viewings and bidding.
Next.js · Supabase · Claude
[ Pricing ]
Simple pricing. Fixed price, period.
Always a fixed price after the audit — never open-ended hours against unclear scope.
AI audit
Start hereSEK 15–25,000 /fixed price
Start here. A prioritized automation plan in 1–2 weeks — yours to keep either way.
Book an auditIncluded
- Mapping of 1–3 workflows
- 3–5 automation opportunities with ROI
- Prioritized roadmap
- Risk and data-security notes
- 60–90 min walkthrough + document
- Deducted from a subsequent project
Automation project
The coreSEK 40–150,000 /fixed price per scope
We build what the audit pointed out. Always fixed price — never open-ended hours.
Contact usIncluded
- One contained flow: SEK 40–75k
- Several connected flows: SEK 75–150k
- Larger systems: SEK 150k+
- Delivered in 2–8 weeks
- n8n + Supabase + Claude
- Security and logging included
Operations & retainer
SEK 5–20,000 /per month
We own the operations: monitoring, support and continuous improvement of what was built.
Contact usIncluded
- Monitoring and alerts
- Support and adjustments
- Model and flow updates
- SLA as needed
- Monthly report
[ FAQ ]
Before you book. Everything you're wondering.
What's included in the AI audit?
We map 1–3 of your workflows and deliver 3–5 concrete automation opportunities with estimated time savings, a prioritized roadmap and notes on risk and data security. Everything is walked through in a 60–90 minute meeting, and you keep the document whether or not you proceed.
Do we have to hire you for the build afterwards?
No. The plan is yours and works as a basis regardless of who builds. If you do proceed with us, the audit fee is deducted from the project.
How do you handle our data?
Security is the starting point, not an add-on: least-privilege access to your systems, EU storage where possible, GDPR-aware architecture and a full log of every action the automation takes.
Which systems can you integrate with?
We build on n8n, which has hundreds of ready-made integrations — email, ERP, CRM, calendars, document storage and more. If an integration is missing, we build it via API.
How quickly can we get started?
The audit takes 1–2 weeks from start. A contained automation project is then delivered in 2–8 weeks depending on scope.
What happens if the AI makes a mistake?
Critical steps always have a human in the loop — the AI prepares, you approve. Every action is logged, anomalies trigger alerts, and through the retainer we monitor the system continuously.
The hours won't come back on their own.
Book an audit. Get a plan — yours to keep either way.